How to Manage Commission Disbursements
with BrokerPayHQ

Before creating your first transaction, set up these three things in order:

1. 1

   Commission Plans

   Create templates that define how commission is split between agent and brokerage. For example, a "70/30" plan gives the agent 70% and the brokerage retains 30%. You can create as many plans as you need — new agents, senior agents, team leads, etc.

2. 2

   Fee Templates

   Define recurring fees like E&O insurance, franchise fees, or transaction fees. Each fee can be a fixed dollar amount or a percentage of GCI, and you control whether it's deducted before or after the agent/brokerage split.

3. 3

   Agents

   Add your agents with their name, email, license number, and assigned commission plan. Agents can optionally get their own login to view and download their statements.

The most common scenario: one or more agents split a side of a transaction by percentage. If Alice and Bob are co-listing agents splitting 60/40, Alice gets 60% of the side pool and Bob gets 40%.

Percentage-based participants on a side must always total 100%. Each participant's share is then split according to their commission plan (agent % vs. brokerage %).

Sometimes a party is owed a specific dollar amount regardless of how the rest of the commission is divided. Referral fees, negotiated flat payouts, and relocation company fees are common examples.

With BrokerPayHQ, you can set any participant to Fixed Amount instead of Percentage. Fixed amounts are deducted from the gross commission first, and the remaining pool is then split among percentage-based participants.

Not every party in a real estate transaction is an agent at your brokerage. Referral companies, relocation firms, co-brokerages, and outside agents often need to appear on the disbursement.

BrokerPayHQ lets you add External Parties as participants. Just enter their name and optional email address — no agent record required. External parties get their own private statement showing only their portion of the commission.

1. 1

   Adding an external party

   When adding a participant to a transaction side, toggle from "Agent" to "External Party." Enter the party's name (e.g., "Libellule LLC") and their email if you want to send them a statement.

2. 2

   Fixed or percentage

   External parties can be set to either Fixed Amount or Percentage, just like agents. Most referral fees are fixed amounts, but percentage-based referrals work too.

3. 3

   Private statements

   Each external party gets their own statement PDF showing only their line items. They never see other parties' numbers, splits, or payouts.

Real estate transactions often involve more than two parties. A single side might include a listing agent, a referral company, and a team lead — each with different commission structures.

BrokerPayHQ handles this by allowing unlimited participants per side, each with their own allocation type (fixed or percentage) and commission plan. The calculation engine ensures every cent is accounted for using bank-grade rounding.

Once a transaction is set up with all participants and fees, generating statements takes one click. BrokerPayHQ's calculation engine:

• Deducts fixed-amount participants from the gross commission
• Applies pre-split fees to the remaining pool
• Allocates shares to percentage-based participants
• Applies each participant's commission plan split
• Deducts post-split fees from agent earnings
• Produces a line-item breakdown for each party

Statements start as drafts for review. Once verified, lock them to make them visible to agents. Download per-party PDFs or email them directly. Every version is tracked — unlock to adjust and regenerate as needed.

BrokerPayHQ supports two fee timing options that determine when a fee is deducted in the calculation:

Fees can be a fixed dollar amount or a percentage of GCI. You can also control allocation: once per side, per agent, prorated by side percentage, or brokerage-only.